ADEQUATE STAFFING

BEFORE WE LEAVE THE OFFICE CHECKLIST

Purpose

This checklist ensures all operational, safety, and compliance steps are completed before any employee leaves the office for a job assignment. It prevents dispatch errors, coverage gaps, and job‑site issues.

A. Verify Insurance & Compliance

• Confirm Workers’ Compensation coverage is active for all dispatched workers

• Confirm GLI coverage is active and certificate is accessible

• Verify client contract is signed and stored

• Confirm job order details (address, supervisor, duties, PPE, start time)

• Check worker eligibility (onboarding completed, documents submitted)

B. Prepare Employee for Dispatch

• Issue required PPE (vest, gloves, boots, glasses)

• Provide job briefing (duties, hazards, expectations)

• Confirm transportation (vehicle, fuel, GPS route)

• Ensure phone is charged

• Provide hydration if needed

• Verify employee has ID

C. Prepare Office Documentation

• Print timecards or confirm digital timekeeping

• Prepare dispatch log

• Confirm billing rate

• Review overtime rules

• Confirm emergency contact info

D. Final Office Checks

• Confirm employee understands job duties

• Review break schedule

• Provide supervisor contact info

• Document dispatch time

• Ensure employee has Daily Field Report